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Planning a Beach Wedding: What You Need to Know

Planning a beach wedding in a romantic tropical destination may be easier than you think. Your dream of saying “I do” with your toes in the sand and a warm ocean breeze in your hair can become a reality with the help of Adventure Weddings. Use these tips and beach wedding ceremony ideas to plan a beach wedding you and your guests will never forget, and let us take care of the details.

1. Hire a Local Professional Wedding Planner
Handling all the aspects of a big wedding celebration and planning with local vendors from abroad can be extremely challenging. Make your wedding stress-free and leave all the details in the hands of an experienced planner. An experienced local wedding planner will help keep your destination wedding plans on track, navigate any language barriers, and work to deliver your vision for your wedding day.

Planning a beach wedding has a lot of variables and planning a destination wedding abroad makes it even more challenging. A local professional wedding planner can help you make sure your wedding goes off without a hitch.

2. Check the Weather
Before setting your plans in stone, take a look at the forecasted weather for your wedding date. While you can’t plan for the perfect weather months ahead of time, you can check what the weather is usually like during the month you’re planning your beach wedding. For example, at our beach wedding venues in Las Caletas, Majahuitas, and Punta Venado, the best months to plan a beach wedding are from October through May.

Once you know the best months to plan your beach wedding, you can book flights and accommodations in preparation for your big day.

3. Reserve the Same Hotel for All Guests.
Not only does having everyone in the same hotel make logistics easier, it also allows you more time to bond with distant relatives or guests before your wedding. Plus, if you have guests who are not familiar with the rest of the group, or from different sides of the family, it gives them time to get to know one another and forge strong family ties.

4. Plan Around Vacations and Your Honeymoon
If you already know when lots of family and friends will have time off for vacation it makes invitations and planning your beach wedding much easier. Your guests may even want to take advantage of the opportunity to travel around after the wedding.

The same goes for your honeymoon. Planning your destination wedding around where you would like to have your honeymoon means you won’t have to travel far to your honeymoon location.

5. Let Your Guests Know In Advance
Give your guests as much time to prepare for a destination wedding as possible and confirm their attendance. This not only helps you get a clear picture of who will be attending but will allow your guests plenty of time to book their flights early so they can save some money on their travel costs.

6. Choose Outfits Suitable for the Beach
Planning for a beach wedding also means planning outfits that are suitable for the beach. Choose clothing and shoes that work well in the sand and heat and leave out the high heels or wedges. For wedding clothing, this also means choosing lighter clothing than you might for a traditional wedding. Wearing several layers of clothing, dress coats, or heavy dresses gets very hot when you’re having your wedding ceremony on a beach.

bridesmaids sitting and smiling
Instead of heels, opt for some nice sandals or breathable flats. Fabrics like linen, cotton, and other natural fiber textiles will keep you cool and comfortable, and wearing a hat and sunglasses will keep you (and guests) protected from the sun. If you’re looking for more tips on what to wear, check out our Destination Wedding Packing List.

7. Hire Internal Providers
Hiring photographers, planners, and providers directly through your wedding venue is one of the simplest ways to plan a beach wedding. Not only does it simplify communication with your wedding planning team, but it also means they’re familiar with the venue and event schedules to make sure your beach wedding goes off smoothly.

8. Invest In Decorations and Entertainment
Just because you’re far from home doesn’t mean your beach wedding can’t reflect who you are. To make your wedding special and memorable for you and your guests, you should personalize your celebration. Include your story and personal memories in your celebration to make your beach wedding unique to the two of you.

9. Give the Right Wedding Favors
If you are considering giving souvenirs or favors to your guests, think about something that might be useful to them during or after the event such as fans to keep cool, flip flops for the sand, or sunglasses to protect them from the sun and the sand. Avoid giving them favors and souvenirs like flowers or other items they can’t take back by plane.

A great idea is to offer freshly rolled cigars. Those who enjoy them will highly appreciate the gesture, and watching our expert Cigar Maker in action will give you and your guests an appreciation for the craftsmanship and tradition involved in the process.

cigar table at a wedding
10. Trust the Staff and Relax
Finally, sit back and trust your wedding team. They are there to help you prepare and make sure your wedding day is taken care of so you can relax and enjoy your big day!

Adventure Weddings
Contact Adventure Weddings for more information about planning a beach wedding and to reserve your date and location. Let us help you plan and carry out the destination wedding of your dreams!

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